Spreadsheet with inflation DSS

In this video you will see how to create a small DSS (it actually can be as big as needed using the same method) from any cloud version of spreadsheet software (like the one on Google Drive). Zoho and Microsoft have their own cloud versions.

MIS and DSS

The main goal of MIS is in allowing you to see (like in those sci-fi movies) the entities of the real world as they really are in all their properties, changing views, angles and focuses as you need to inspect some features closer and some from a bigger perspective. For example, when you walk through the College you actually do not see much beyond the walls, offices, and posters. Once you access the College MIS – you immediately see (supposedly) all involved entities and processes in their normal activities and deviations that have to be notices and corrected. Augmented reality (AR) allows you to combine physical vision with MIS orientation (this is where the research on MIS and AR will be appropriate!).

Decision Support Systems serve not as much as vision enhancers but as enhancers of your abilities of making decisions based on the vision. Human abilities to juggle numbers and keep various relationships among multiple parameters in mind are severely limited. Here come DSS. They allow you to use such tools as scenarios (when you change some assumptions and see what will happen to ALL parts you are interested in by providing formulas of the corresponding relationships), optimization (when the system quickly finds for you the best decision among many possible), and many others. Armed with such tools (especially now available in mobile formats) you become super beings (cyborgs, if you wish, as part human and part systems) far more advanced in your mental abilities than those who doesn't use special supporting systems. I actually run a special course fully dedicated to DSS where students learn the decision theory (on how to always make best decisions in all situations) as well as how to arm yourselves with simple (and more advanced) DSS dramatically enhancing your decision making abilities and outcomes in all your activities. Recently one student emailed me that he got a job because of this knowledge.

You can use this power throughout all your life experiences no matter what you do and where you work. Although many industrial systems of this kind are very expensive, there are some simple tools (like spreadsheets in advanced forms of use) that already upgrade your abilities significantly. Some of them we are learning in this course. This is kung fu of modern life. The more work and understanding efforts of the material of this week you apply – the more you will get out of it. This is the way to compete with AI allowing the mankind to stay relevant.

Video on database and table creation

Since some features of zoho have recently changed I will show in two short videos how to do the zoho task.
Step 1. Database and table creation
Step 2. Publishing to the blog and the forum

After this task you should realize what a tremendous industrial power is this knowledge. Some students bring this technology to work and start using immediately. The database or particular tables could be created and maintained by different people or departments. The data could be made visible to only employees, to particular departments, or to the whole planet. Such skill can right there be the foundation of some business when you collect from people data (INPUT), process them (like in your formula column and even more powerful processing) - PROCESSING, and distribute data as table views or embedded parts of your web sites (like on your blog) - OUTPUT. Seeing the processed total results, tehcustomers can change the input -FEEDBACK - to do a more precise job, or task.

DB Task on Zoho

After the table and the formula column have been created, you have to complete the last part of the task - sharing your table over the Internet! Here you will have two types of sharing: one for the forum link and another is an iframe to be embedded into your blog. Note that the first one is a link, that if you click on - you get to the table. Another one is an iframe that works only if embedded into the HTML gadget in the Blogger.

Here are the sharing steps that might be even easier than the task proposed:

1. Make the view  of your table public (this is important for further sharing):

2. Copy the url that you will post into the Moodle forum and then confirm the public view

3. Select Publish, Embed in Website/Blog to copy the iframe and then paste it into the HTML gadget in Blogger

Databases

Although a database table might look like a spreadsheet, the capabilities of a database management system (software engine behind the databases) are quite different. For better understanding you might go to the Featured Samples (while on the Home page in your Zoho Reports site) to see that after the initial tables are created and filled with data, the rest of the database consists of various queries (that could be saved for future easy customer use), reports, charts, etc. All other database products, created from the data tables by using simple and effective tools, allow to SEE and ANALYZE a LOT of DATA form MULTIPLE POINTS OF VIEW, as compared to the relatively small amount in typical spreadsheets.

Well designed and developed (in terms of convenient analysis) databases - is what create added value to the initial data collection often stored in some input “flat” files. Data warehouses (or smaller data marts) are systems enhancing this analytical and decision support function of organizational (and even personal) data.

In my professional capacity, I was often asked by organizations that invested a lot of money into collection of valuable data – to help them make better use of this information (bang for the invested buck, if you want). This usually results into the development of an information system with a database at its core (this is why they call them “information systems” :)